Job Description

Job Description and Duties

This advertisement is for a Permanent/Full-Time position.  This position is located in Chowchilla, Madera County.  Please indicate the position number and job control number on your application:  JC-528530, 381-261-1728-001. Note :  Main communication for this position will be through email.  Please ensure you have a valid email address on your application.

To obtain eligibility for the Executive Assistant classification, before applying for the position, you must first take and pass the examination.  Here is the link:  CalCareers

Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented. PLP 2025 requires that each full-time employee receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 2027.  Salaries do not reflect the recent changes.

You will find additional information about the job in the .

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification.  Official transcripts may be required upon appointment.  If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.  Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency.  Foreign education credential evaluation services can be found at .

Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization.  For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
• Professional certification for assistants such as Certified Administrative Professional or Professional Administrative Certification of Excellence
• Three to five years’ experience supporting an executive or senior leadership team
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Demonstrated ability to multitask and pay attention to details
• Experience handling highly sensitive and confidential information
• Excellent computer skills, including Microsoft 365 products and Microsoft Teams
• Demonstrated resourcefulness and creative problem-solving skills

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Benefit information can be found on the California Department of Human Resources (CalHR) website, and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at .

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

ADDITIONAL INFORMATION

• Priority consideration will be given to Reemployment/Departmental Restriction of Appointment/State Restriction of Appointment/Surplus candidates
• Various methods of appointments may be considered, unless specified in this advertisement.  If applying as a T&D, it MUST be indicated on your application
• Positions filled limited term or as a Training and Development may become permanent
• All applications may be screened (based on information provided on your application) and only the most qualified will be interviewed.  Therefore, please be as thorough as possible when filling out application.  Please attach resume or additional documents if necessary
• Incomplete applications will be screened out.  Including those submitted without the required documentation (i.e. education, certification, credential)
• Departments are not required to contact all candidates with list eligibility; therefore, candidates are encouraged to search for vacancies they may be eligible for and apply

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

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